Headcount Buddy help

A short orientation to what the assistant does, then a list linking every topic.

1. START, STOP, and INFO

The text keywords every teammate can use — START to opt in, STOP to opt out, INFO/HELP for a quick reminder.

2. Getting help

How to get unstuck — ask the assistant a question, share feedback, or reach a human.

3. What we support: definitions and scope

A plain-English glossary of the building blocks — sports, group and event types, play formats, RSVP states, and organizer roles.

4. About: cost, access, and who builds Headcount Buddy

The basics people ask — who builds Headcount Buddy, how to get access, and what it costs.

5. Getting your team or group on board

How to get your team or group on board while we’re in limited alpha, and the sports and group types we support.

6. Your first text from the assistant

What to expect the first time the assistant texts you — and how it catches you up on anything you missed.

7. Building your roster

How an organizer adds teammates, and how the assistant gathers the details it needs directly from players.

8. Asking your team to RSVP

How to ask your whole team to RSVP in one text — the assistant collects replies, chases holdouts automatically, and keeps you posted on progress.

9. Replying to RSVPs

How a player replies by text — yes/no/maybe, changing an answer, bringing guests, and what happens as an event nears.

10. Reminders

How the assistant’s reminders work — it nudges people who haven’t replied on a schedule (for both scheduled events and ‘find a time’ availability requests), and an organizer can send a reminder on demand.

11. Headcount: is it on?

How the assistant handles too many or too few yeses, gives you the full picture on demand, and checks in if you’re still short near start.

12. Setting up and changing events

How to create, edit, and cancel events by text — and how teammates are automatically kept in the loop on changes.

13. Sharing the load: co-organizers and event owners

How to hand off a single event, or add a co-organizer with full authority — and how that person is notified.

14. Finding subs when you’re short

How the assistant finds substitutes across the groups you run when an event is short — opt-in, outreach, and clean close-out.

15. Sharing payment info

How the assistant relays who-owes payment info — set details, save handles, and let it handle the reminders. We don’t process money.